Business Continuity Plan 2020
In the event of a range of disruptions to services Elev8 Training Ltd has developed plans to manage their business continuity. This continuity plan is a working document and will be formally reviewed and updated on an annual basis or when there are changes that impact business continuity.
Aim of the Plan
The aim of this plan is to provide guidance and support to enable Elev8 Training to tackle the impact of severe disruptions due to a variety of one-off, but credible, causes.
The plan is designed to achieve the following strategic objectives:
a. To safeguard the safety and welfare of students, staff and visitors
b. To resume provision of education services at the earliest opportunity and, where possible, secure a continuation of learning.
c. To maintain the community and identity of Elev8 Training
Notification
During working hours, a site disruption is likely to become apparent to all staff and students very quickly: alarm activation, word-of-mouth etc.
Outside working hours, a site disruption may be notified by the emergency services to the Managing Director.
The responsibility for implementing the emergency plan lies with the Managing Director or, if not available, other designated senior member of staff.
Evacuation is dealt with Elev8 Training & Space Solutions Emergency Evacuation Plan.
In the event of an emergency and as soon as practicable, the Directors will meet to consider what resources are available to continue normal business as far as possible. Potential resources are: Staff, vehicles, equipment still at the scene, current IT and telephony capability.
If the disruption has resulted in the loss of the Elev8 Training’s site, the Directors meeting should be held at Managing Directors discretion of location.
Date Recovery:
All Elev8 Training data is continually backed up using G-Suite. Essential learner data is also securely contained in real time on One File. Both systems use secure servers, password protection and have regulated staff permission functions.
Learners are based at their place of work (WBL), however occasionally learners do attend the main office for learning support. In the event of an emergency when learners are on site, it is the responsibility of the responsible team member to:
• Meet and greet emergency services as they arrive, with a floor plan of the building, if possible.
• Instruct other staff not to leave the rendezvous point until told to do so.
• Liaison between Emergency Team and staff.
• Imparting factual information to staff.
• Ensure all students, staff and visitors are safe and accounted for.
• Marshalling of students, staff and visitors at the evacuation rendezvous point.
• Arranging for transfer of everyone to place of safety.
• Arrange for warm, dry shelter for everyone in the short term.
• Deal with immediate welfare matters: distress, injuries, domestic responsibilities, etc.
• In the event Elev8 Training were to cease trading, the Directors will endeavour to provide all learners the provision of education services at the earliest opportunity and, where possible, secure their continuation of learning with minimal disruption.
• If required, all learners have access to Elev8 Training E Directory & Pastoral care.
• In the event that our centre is deemed unsafe following an emergency, work-based learning alternative arrangements will be made with the learners work placement and/or other suitable local facilities.
Transport Continuity
Where transport is required, this will be discussed and agreed with managers, employers and learners. Alternatives are included in any learning and development plan to mitigate the risk of transports issues. This includes alternative learning and development modes, appointment alterations and additional support methods to ensure the impact of transport issue are minimised.
Site Continuity
In the unlikely event of work-based site disruption – suitable local alternatives have been identified to minimise impact on employers and learners.
Communication Continuity
The following communication information is available on the company website and on One File in the resource area. This is communicated within the induction to all learners.
Emergency Contacts